The Workplace Occupational Safety and Health Work Group was created to foster a safe environment for faculty, staff, student employees, and volunteers in the work setting through review, assessment, continuous quality improvement and enhanced communication and promotion of occupational health and safety across campus. The Group will assess the effectiveness of occupational safety and health programs by utilizing data gathering tools and may conduct reviews as it develops and implements quality improvement initiatives to systematically improve and enhance safety and health University-wide.
The Group's responsibilities are to:
- Review current campus workplace safety programs and their effectiveness.
- Foster coordination and communication of and between safety programs across campus.
- Recommend priorities and strategies to promote workplace safety on campus.
- Assist in the development, revision, implementation and maintenance of workplace safety programs on campus.
- Serve as an advisory body to and work in collaboration with the University’s Environmental Health & Safety Office on policies, procedures and assessment measures to promote safety and health at UI.
Members of the Workplace Occupational Safety and Health Working Group are:
- Marcus Seaton, Human Resources, co-chair
- Haley Sinn, Environmental Health & Safety, co-chair
- Brent Anderson, Facilities Management
- Ben Anzelc, Visual Arts
- Kerry Campbell, Risk Management Office
- Brian Corley, University Housing and Dining
- Robert DuBay, Recreation Services
- Quintin Garner, Athletics Facilities
- Ashley Hinman, University Employee Health Clinic
- Chris James, UIHC Safety and Security
- Bruce McAvoy, Public Safety Department
- Steve Paulsen, Environmental Health & Safety
The following is a partial list of items the Work Group has accomplished:
- Data – The current data management systems related to workplace safety and health were assessed. Specific University department needs were identified and a determination was made regarding what an ideal state would be, noting that issues such as accuracy, duplication of effort and integration would need to be taken into consideration. Multiple meetings were held with various groups to discuss their reporting needs. A new functionality was created and the daily integration of data into the HR system is now in effect. Also, as a result, a report was developed called HPO/OSHA that is Org specific and is based on the access granted, with EHS having access to all Org injury/accident information.
- Workplace Safety Resources website – The group felt that it would be important to have a website to serve as a single point of reference and resources for workplace health and safety at the UI. The site was developed: http://ehs.research.uiowa.edu/workplace-occupational-safety-resources
- Approved new UI Safety Policy – The group also felt it was important to have a safety policy or statement of commitment, signed by the UI President. An existing Environmental Policy was revised to include language reflecting the UI’s commitment to health and safety. The revised policy was approved by President Sally Mason and is now included in the Operations Manual, in Part V, Chapter 43, entitled Safety, Health, and Environment Policy. See http://opsmanual.uiowa.edu/administrative-financial-and-facilities-policies/safety-health-and-environment-policy
- Incident Investigations - A best practice post-incident investigation process guide, standardized form, and ICON training course to use for incident investigations have been created. When a first report of injury (FROI) is completed, an email is sent to the supervisor and HR rep. The email now includes a link to the incident form for the supervisor to complete.
- Job Safety Analysis (JSA) - JSA is a systematic procedure that breaks each job/task into key training sequences, identifies safety elements of each job/task step, and coaches the employee on how to avoid potential safety hazards. The group created a JSA form, webpage with JSA information and frequently asked questions, a SharePoint Library to store completed forms, and an ICON training course explaining how the whole JSA process works.
- Improving Safety Culture/Awareness on Campus - the Group submits safety related articles to the LiveWell publication that is sent to thousands of UI employees on a quarterly basis.