Lab Safety Audit Documentation

During the annual Biological/Chemical lab review, your Safety Advisor will need to verify that the lab has completed certain training. Please complete all training and documentation before the lab review visit. Have the completed documentation available for your Safety Advisor during the lab review. If training is not completed before the review, you will need to send proof of completion (such as a scanned signature page) to your Advisor. The most frequently needed documents are listed here. 

General Documents

Frequency

Training Needs Assessment (TNA)

  • List all lab staff (paid and unpaid). Check the boxes next to their lab activities. Complete this form and send it to your Safety Advisor before the audit. Your Advisor will then query the inspection database for missing worker training. When done prior to the audit, your Safety Advisor will send back a report listing any ICON courses and/or site-specific forms that need to be completed. 
Annually

Chemical Hygiene Plan (CHP) Review

Annually

PPE Hazard Assessment Tool (PPE HAT)

  • The PPE HAT covers PPE recommendations. Review the PPE HAT and make any necessary updates. The reviewer must sign and date page 2, step 4 in the PPE HAT. All staff must review the PPE HAT each year then provide their signature to certify they have reviewed it. 
Annually

Site Specific Lab Chemcial Safety Checklist (LC SS) 

  • The supervisor must review the checklist with each employee when the employee first begins work in the lab. The supervisor and employee must then sign the form to certify they have completed the LC SS together.
Once per person

 

Activity - Specific Documents

Frequency

Site Specific Bloodborne Pathogens Checklist (BBP SS)

  • The supervisor must review the checklist with each “At Risk” employee when the employee first begins work in the lab. The supervisor and employee must then sign the form to certify they have completed the BBP SS together.
Once per person

Site Specific Shipping Infectious Substances Checklist (SIS SS) OR Site Specific Shipping Dry Ice Checklist (SDI SS)

  • The supervisor must review the checklist with each employee who ships infectious substances or ships using dry ice. This form must be completed every two years. The supervisor and employee must then sign the form to certify they have completed the appropriate SS training.
Every Two Years

Site Specific Electrical Panel Breaker Resetting Checklist (EPB SS)

  • The department or FM representative must review the checklist with each approved employee when the employee first requests and is granted access to the lab circuit breaker panels. The supervisor and employee must then sign the form to certify they have completed the EPB SS.
    • The EPB SS is available through the required ICON course (W534OS).
Once per person

Documentation of Respiratory Program

  • The written program should contain a list of all currently approved respirator/dust mask users in the lab, as well as the approval letter for the Laboratory Request for Respirator Use Evaluation.
Updated as needed

The above list of documents is not exhaustive.  Other forms that may be needed by the labs are available on the EHS website. Lab may also contact their Safety Advisor with any questions.