K. Personnel Authorizations

  • A PI can authorize other personnel to access, edit/amend, and create new rDNA protocols in his/her name, by utilizing the Authorizations Manager.
    • This permission level allows the authorized individual to perform many tasks on the PI’s behalf; however, the PI remains ultimately responsible for all activity performed under the rDNA protocol.

Authorizations Summary Page

  • After logging in to eIBC, select “Authorizations” from the Toolbar to access the Authorizations Summary page.
    • The Authorizations Summary page provides a list of all rDNA protocols to which you have any level of access.
    • Click the arrowhead to the left of an rDNA protocol number to view all personnel with access to that rDNA protocol.

Authorization Manager

  • To allow other personnel to start rDNA protocols for you or to give them View access, click the “Go to Authorizations Manager” button at the top of the Authorizations Summary page.
  • The PI can authorize other personnel to start and submit rDNA protocols and amendments; however, the PI remains responsible for the completeness and accuracy of all submitted information.
  • To authorize someone, search for the user in the Authorize User text box by entering their HawkID or last name. Once you find the correct user, press the “Add Authorizations” button; the user will appear at the bottom of this page. 

  • To allow the user to act as your proxy, start new or amend protocols with yourself as the PI, check the box in the left hand corner under their name.
  • In addition to setting individuals as your proxy, there are two levels of available access to rDNA protocols.  All personnel listed on your existing rDNA protocol(s) will be initially granted “View Only” access to the rDNA protocol(s) on which they are listed.
    • No Access: This person is listed on the rDNA protocol, but cannot access it via eIBC.
    • View only: This person can view and print the rDNA protocol, but cannot make changes to drafts or create Amendments.
  • Proxy user: Although the access level is indicated as “View Only”, the proxy user has elevated access to the protocols listed, including the ability to edit, renew, withdraw and amend the protocol.
  • To set a user’s access the same across all rDNA protocols, select from the drop-down menu in the ‘Set Default Access Level’ box, selecting the level of access you want this user to have.  ‘Save Authorizations’ to save any changes.
  • To manage a user’s access to individual rDNA protocols, find the user and the protocol number in the grid that you want to change the access level for, select the level of access you want this user to have for this rDNA protocol.  Click ‘Save Authorizations’ to save any changes.
  • A list of all rDNA protocols to which you have any level of access, will be listed in the Authorizations Summary page.

  • To change Authorizations for a listed person:
    • Click the arrowhead to the left of the person’s name to expand his/her Authorization details.
    • Select the drop down at the top of the table to set a default access (applicable to all rDNA protocols listed).
    • Individual authorization levels can be managed by adjusting the drop-down menu to the right of each rDNA protocol in the table.
    • If the desired rDNA protocol to which you want to grant access does not appear (for instance, if a new rDNA protocol has been added after access levels have been set for a person), click the “Update Protocol List” button at the top of the table to refresh the list of rDNA protocols for which you can manage authorizations.