G. Personnel Sections

  • In the three personnel sections (Principal Investigator, Co-Principal Investigator, and Technical/Student Personnel), the University of Iowa’s Directory will be searched for the person being added.
  • Enter the HawkID or at least three letters of the last name of the person to be added. A spinning icon will appear to indicate that the program is searching.
  • Select the appropriate person from the list of names that appears.
  • If too many names are found, the search can be refined by adding additional characters or adding a comma after the last name, followed by the first initial/name (e.g. Doe, John). Please select the person to be added from the directory, and refrain from selecting ‘Create New Record’ whenever possible. If a new record is created for a person that already exists in the directory, the system will be unable to link the user to his/her existing training records.
  • Once a name for the list is selected, many of the fields will be pre-populated with that person’s information from the University of Iowa Directory.
  • Required training courses will be displayed depending on answers to questions as to whether the person will be actively working in the laboratory.
  • Personnel training information will be automatically populated from electronic records for all paid UI employees. Please note that for unpaid students and visiting scholars with a guest ID, the training records will automatically indicate courses not complete. In such cases, the forms will be manually updated by Biosafety staff upon submission.
  • If training requirements are incomplete for one or more persons, the rDNA protocol can be submitted for review; however, final IBC approval will not be granted until the appropriate training and any other information is completed for all personnel.